Top Document: Win95 FAQ Part 10 of 14: Messaging/Exchange Previous Document: 10.4. How can I keep a separate Inbox or address book for each user? (Exchange Profiles) Next Document: 10.6. Top ten misconceptions about Exchange See reader questions & answers on this topic! - Help others by sharing your knowledge If you want to make up that bulk mailing list or that broadcast fax, here's where to do it. Hit Tools/Address Book and hit the blank card button (or File/New) to create an entry. The entries end up becoming a contact database of sorts, complete with full addressing should you choose to fill in all the blanks for each person. Then, when you send letters, you can add names from this address book directly. The most important entries to add to a new entry are the Name and E-MAIL address. The name entry shows up as a "friendly" name, but there are lots of spaces to fill in (like home mail address, work mail address, home & work phone & fax numbers, etc). The E-MAIL address actually has two components; the E-MAIL type and the E-MAIL address. Examples of Exchange E-MAIL addresses include [FAX:+1 (604) 555-1212] and [SMTP:gordonf@vcn.bc.ca]. You specify the address type when you create a new entry, so you don't need to memorize the bizarre formats I gave examples for, though they do work in the TO: boxes of letters. One special type of address book entry is the "Personal Distribution List", which is where you create groups of people to mail to. These groups can contain any number of people from your address book, even with different E-MAIL formats. To create a distribution list, first create all the entries you want in it, then create a distribution list and add the entries to it. When you send mail, use this distribution list as the destination address. MS Schedule Plus for 95 uses a similar address book for contact management, so be sure to fill in all the blanks when making up entries. This is actually another good reason to stick with Exchange; when you do get MS Office you will already have a powerful contact manager with a list of contacts ready to use. To make the Schedule+ contact list match the Exchange address book, visit Microsoft's "Application farm" which has this page (http://www.microsoft.com/technet/boes/bo/mailexch/exch/tools/appfarm/ schedaba.htm). Thanks to Sue Mosher for this one! A better Schedule+ address book service exists at http://www.thinkage.on.ca/shareware/schadp which completely REPLACES the Exchange address book service. Now you can keep ONE contact database for both Exchange AND Schedule+ (Makes me wonder why MS didn't do this in the first place!) Actually it can co-exist with the personal address book, but I didn't see anything preventing you from removing the PAB if you choose! Other Designed for Win95 apps will look for the address book for their own purpose (like Word 7's cover letter wizard). * 10.5.1. How do I import entries from other databases into the Address Book? Exchange can only directly import address books from the original MS Mail. Sue Mosher's web site (http://www.slipstick.com/exchange/) contains many programs that can import (and export) entries into the personal address book. User Contributions:Comment about this article, ask questions, or add new information about this topic:Top Document: Win95 FAQ Part 10 of 14: Messaging/Exchange Previous Document: 10.4. How can I keep a separate Inbox or address book for each user? (Exchange Profiles) Next Document: 10.6. Top ten misconceptions about Exchange Part1 - Part2 - Part3 - Part4 - Part5 - Part6 - Part7 - Part8 - Part9 - Part10 - Part11 - Part12 - Part13 - Part14 - Single Page [ Usenet FAQs | Web FAQs | Documents | RFC Index ] Send corrections/additions to the FAQ Maintainer: gordonf@intouch.bc.ca
Last Update March 27 2014 @ 02:12 PM
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